QuickBooks showing paid tax as overdue? Learn how to fix this payroll tax problem with step-by-step guidance or call support at +1-866-513-4656.

When QuickBooks incorrectly marks an already paid payroll tax as overdue, it can throw your accounting system off balance—causing confusion, duplicate payments, and inaccurate tax filing records. This QuickBooks tax problem is surprisingly common and can happen in both QuickBooks Desktop and QuickBooks Online.

Resolve QuickBooks marking already paid tax as overdue. Fix payroll tax issue fast. Call +1-866-513-4656 for expert QuickBooks help.

If you’re frustrated seeing “Overdue Tax Payment” notices even after making payments, this guide will walk you through the detailed causes and solutions. If the issue persists or you’re unsure about your tax setup, call QuickBooks Payroll Support at +1-866-513-4656 for immediate assistance.

Why QuickBooks Marks Paid Taxes as Overdue

Several underlying QuickBooks errors or setup issues can cause this payroll tax display problem. Below are the most common causes and what they mean.

1. Incorrect Payment Recording

If the tax was paid outside QuickBooks—such as through EFTPS or your bank portal—but not recorded properly in QuickBooks, the system continues to show the payment as pending or overdue.

2. Mismatch Between Liability and Payment Dates

Sometimes, liability payment dates do not align with the recorded payment period. QuickBooks may then fail to associate the payment with the correct tax liability.

3. Outdated Payroll or Tax Table Version

Running an old payroll tax table or outdated version of QuickBooks Desktop can create calculation and display errors in your tax liabilities.

4. Payroll Item Mapping Errors

If payroll items are incorrectly linked to tax accounts, QuickBooks might show paid items as unpaid due to wrong mapping.

5. Data File or Sync Glitches

In QuickBooks Online, sync delays or data corruption can also cause discrepancies, showing already settled taxes as overdue.

Step-by-Step Solutions

Follow the specific fix depending on whether you use QuickBooks Desktop or QuickBooks Online.

For QuickBooks Desktop

Step 1: Verify the Payment Record

1. Go to Employees > Payroll Center.
2. Select the Pay Liabilities tab.
3. Review payment history under Payment History.
4. If the payment isn’t listed, record it manually via Payments > Pay Liabilities > Other Activities > Create Custom Liability Payments.

Step 2: Match Payment to Liability

1. In the Payroll Center, click Adjust Payroll Liabilities.
2. Choose the correct payment period and liability.
3. Enter the paid amount and ensure the “Effective Date” matches the EFTPS or check payment date.
4. Click Accounts Affected > select “Affect liability accounts but not the expense accounts.”

Step 3: Update Payroll Tax Table

1. Go to Employees > Get Payroll Updates.
2. Select Download Entire Update and click Update.
3. Restart QuickBooks and check if the overdue label disappears.

For QuickBooks Online

Step 1: Check Payment History

1. Navigate to Taxes > Payroll Tax.
2. Choose Payments > View Payment History.
3. Confirm the payment is listed and date matches your actual payment.

Step 2: Record Missing Payments

• If you paid taxes outside QuickBooks, click Record Payment, enter amount and payment date, and save.

Step 3: Review Tax Setup

1. Go to Settings  > Payroll Settings.
2. Verify that your tax payment method (EFTPS or electronic) and frequency are correct.

Step 4: Clear Browser Cache

System cache issues can cause payment display errors. Clear cookies, restart the browser, and recheck status.

If QuickBooks Online still shows the tax as overdue, contact QuickBooks Payroll Support at +1-866-513-4656 for specialized help.

Prevention Tips 

• Always record tax payments directly through QuickBooks Payroll when possible.
• Regularly update your tax tables and QuickBooks version.
• Verify your payroll item mappings quarterly.
• Double-check liability periods before submitting payments.
• Maintain backup copies of your QuickBooks company file for verification.

FAQs

1. Why is QuickBooks still showing a paid payroll tax as overdue?

This usually happens when the payment date, tax liability, or account mapping doesn’t align. Verify your payment history and liability reports.

2. Can I manually mark the tax payment as paid in QuickBooks?

Yes. You can manually record payments through the Payroll Center in Desktop or Taxes > Payroll Tax > Record Payment in Online.

3. Do I need to re-run payroll to fix this issue?

No. The problem is related to payment recording, not payroll calculations. Adjust payroll liabilities instead.

4. Will updating the payroll tax table resolve the error?

Often yes. Outdated tax tables can cause miscalculations or overdue display errors in QuickBooks.

5. How can I avoid future QuickBooks tax problems?

Schedule monthly reviews of your tax liabilities and reconcile payments right after making them. Staying current prevents future discrepancies.

Still seeing QuickBooks mark your paid taxes as overdue? Don’t risk duplicate filings or payroll delays. Call QuickBooks Payroll Support at +1-866-513-4656 to connect with a certified expert who can fix your QuickBooks tax issue quickly and safely.