Struggling with QuickBooks cheque alignment? Learn how to fix check alignment in Desktop & Online quickly. Dial +1-866-513-4656 for reliable assistance.

Printing checks in QuickBooks should be simple, but it often becomes frustrating when alignment issues appear. You print a batch of cheques, only to find that your payee names are shifted, amounts are off-center, or lines don’t match the printed fields. These problems not only waste check stock and ink but also delay payments.

Fix QuickBooks check alignment issues easily. Learn how to correct misaligned cheques in Desktop & Online. Call +1-866-513-4656 for quick help.

If you’re facing misaligned or crooked printouts, you’re not alone. Alignment inconsistencies are among the most common printing errors users encounter in QuickBooks Desktop and QuickBooks Online. The good news? You can fix these alignment issues easily with a few settings adjustments. If the problem persists, you can always reach out at +1-866-513-4656 for quick guidance.

Common Causes of Alignment Issues While Printing Checks

Here are the most likely reasons your QuickBooks checks print out of alignment:

1. Incorrect Printer Setup
2. The default printer settings (orientation, scaling, or paper size) may not be aligned with QuickBooks check templates.
3. Misaligned Check Template
4. When QuickBooks templates are not properly calibrated or adjusted, the printed information doesn't match the pre-printed fields.
5. Paper Feed Issues
6. Printers sometimes pull check paper incorrectly due to worn-out rollers, dirty trays, or misaligned paper stacks.
7. Outdated Printer Driver
8. An outdated or incompatible printer driver can cause print misalignment, especially after QuickBooks or Windows updates.
9. PDF and Alignment Settings Conflict
10. If you print checks as PDF first, the scaling or fit-to-page settings in the PDF viewer can distort the alignment.
11. Printer-Specific Configuration Issues
12. Printers like HP DeskJet or Canon may have alignment test pages or calibration pages causing check misplacement.

How to Fix Check Alignment in QuickBooks Desktop

Follow these steps to adjust alignment and print checks correctly in QuickBooks Desktop:

Step 1: Open the Check Alignment Tool

• Go to File > Printer Setup.
• From the Form Name dropdown, choose Checks.
• Select Align to open the alignment screen.

Step 2: Print a Sample Check

• Click Print Sample to check layout accuracy.
• If fields don’t match the check lines, click Align again and use the arrow buttons to move the fields up/down or left/right.
• Continue adjusting until the print lines match the physical check layout.

Step 3: Verify Printer Settings

• Go to Printer Properties from the Print dialog.
• Make sure:
• Paper type is set to Plain.
• Paper size is Letter (8.5x11).
• Scaling or Fit-to-Page options are Disabled.

Step 4: Check for Driver Updates

• Update your printer driver through Control Panel > Devices and Printers > [Your Printer] > Properties > Update Driver.
• Reboot both your computer and printer before testing again.

How to Fix Check Alignment in QuickBooks Online

Step 1: Navigate to the Print Setup

• Open QuickBooks Online.
• Go to Expenses > Vendors or Payroll > Paycheck List.
• Choose a check, then click Print check.
• Select Print setup.

Step 2: Adjust Alignment

• On the Check Setup screen, click Align.
• Print a Sample Check PDF.
• Compare the printed sample with your actual check.
• Use the grid to shift alignment until everything lines up properly.

Step 3: Adjust Print Scaling in PDF Viewer

If you use Adobe Acrobat or your browser’s PDF viewer:

• Select File > Print.
• Under Page Sizing, choose Actual Size (not “Fit” or “Shrink”).
• This ensures QuickBooks Online check alignment stays consistent.

Fix Printer Alignment or PDF Alignment Issues

Sometimes the issue isn’t within QuickBooks—it’s in your printer setup.

For common printers like HP DeskJet, HP 2800 Series, or Canon Pixma, use the manufacturer’s built-in calibration tools:

• HP Printers:
• Print the alignment test page.
• Scan the page if prompted for self-calibration.
• Check for any “alignment page not detected” errors.
• Canon Printers:
• Run the Print Head Alignment tool under Printer Maintenance.
• Make sure the printer uses the correct tray and paper orientation.

Prevention Tips

• Always print a sample before printing a batch of checks.
• Keep printer rollers clean and aligned.
• Use compatible check stock designed for QuickBooks.
• Disable “Fit to Page” in print settings.
• Store checks flat to prevent curling or bending.
• Regularly update QuickBooks and your printer driver.
• After Windows updates, recheck QuickBooks printer settings.

Frequently Asked Questions 

1. Why are my checks printing out of alignment in QuickBooks?

This usually happens when your printer or QuickBooks check template isn’t calibrated correctly. Run the alignment setup again to fix it.

2. How do I fix QuickBooks Desktop check alignment problems?

Go to File > Printer Setup > Checks, click Align, and adjust until sample prints match your check format.

3. How do I align cheques in QuickBooks Online?

Use Expenses > Vendors > Print setup, print a test check, and shift using the alignment grid.

4. What if my HP printer prints checks misaligned?

Run the HP alignment test page from the printer’s control panel, check paper feed, and ensure scaling is off in the print dialog.

5. Why do my PDF check printouts look off-center?

If you’re printing checks as PDF, make sure Actual Size is selected. “Fit to Page” or “Shrink to Printable Area” will cause misalignment.

6. What should I do if alignment keeps resetting?

Save your printer setup after alignment, verify admin access in QuickBooks, and avoid deleting the printer profile.

If you’ve followed all these steps and your checks are still misaligned, you may need customized printer or check stock configuration help. You can call our team anytime at +1-866-513-4656 to get your printing back on track quickly.